When speed counts, the keyboard is still king. Almost all the actions and commands you can perform with a mouse you can perform faster using combination’s of keys on your keyboard. These simple keyboard shortcuts can get you where you want to go faster than several clicks of a mouse. You’ll work faster on spreadsheets and similar documents, too, because you won’t lose your place switching back and forth between mouse and keys. Here are some of the most useful keyboard shortcuts:
KEYBOARD SHORTCUTS YOU CAN USE WITH MS WORD
Ctrl+Shift+> -Increase selected text in increments like the drop down font menu Ctrl+Shift+< -Decrease selected text in increments like the drop down font menu
Ctrl+] -Increase selected text one point
Ctrl+[ -Decrease selected text one point
Sift + F3 -Change case of the letters
Ctrl+Shift+W -Underline words but not spaces
Ctrl+Shift+D -Double underline text
Ctrl+E -Center a paragraph
Ctrl+J -Justify a paragraph
Ctrl+L -Left align a paragraph
Ctrl+M -Indent a paragraph
From the left Ctrl+T -Create a hanging indent
GENERAL KEYBOARD SHORTCUTS
Delete selected item permanently without placing the item in the Recycle Bin -SHIFT+DELETE
Copy selected item -CTRL while dragging an item
Create shortcut to selected item -CTRL+SHIFT while dragging an item
Move the insertion point to the beginning of the next word -CTRL+RIGHT ARROW
Move the insertion point to the beginning of the previous word -CTRL+LEFT ARROW
Move the insertion point to the beginning of the next paragraph -CTRL+DOWN ARROW
Move the insertion point to the beginning of the previous paragraph -CTRL+UP ARROW
Highlight a block of text -CTRL+SHIFT with any of the arrow keys
Select more than one item in a window or on the desktop, or select text within a document -SHIFT with any of the arrow keys
Select all -CTRL+A
View properties for the selected item -ALT+ENTER
Close the active item, or quit the active program -ALT+F4
Opens the shortcut menu for the active window -ALT+SPACEBAR
Close the active document in programs that allow you to have multiple documents open simultaneously -CTRL+F4
Switch between open items -ALT+TAB
Cycle through items in the order they were opened -ALT+ESC
Display the shortcut menu for the selected item -SHIFT+F10
Display the System menu for the active window -ALT+SPACEBAR
Display the Start menu -CTRL+ESC
Display the corresponding menu -ALT+Underlined letter in a menu name carry out the corresponding command
Open the next menu to the right, or open a submenu -RIGHT ARROW
Open the next menu to the left, or close a submenu -LEFT ARROW
View the folder one level up in My Computer or Windows Explorer – BACKSPACE
Cancel the current task – ESC
To prevent the auto play -SHIFT
Rename selected item -F2
Search for a file or folder -F3
Display the Address bar list in My Computer or Windows Explorer -F4
Refresh the active window -F5
Cycle through screen elements in a window or on the desktop -F6
Activate the menu bar in the active program -F10
USE THESE KEYBOARD SHORTCUTS FOR DIALOG BOXES:
Move forward through tabs -CTRL+TAB
Move backward through tabs -CTRL+SHIFT+TAB
Move forward through options –TAB
Move backward through options -SHIFT+TAB
Carry out the corresponding command or select the corresponding option -ALT+Underlined letter
Carry out the command for the active option or button –ENTER
Select or clear the check box if the active option is a check box –SPACEBAR
Open a folder one level up if a folder is selected in the Save As or Open dialog box –BACKSPACE
If you have a Microsoft Natural Keyboard, or any other compatible keyboard that includes the Windows logo key and the Application key , you can use these keyboard shortcuts:-
Display or hide the Start menu.
Display the System Properties dialog box: +BREAK
Show the desktop: +D
Minimize all windows: +M
Restores minimized windows: +Shift +M
Open My Computer: +E
Search for a file or folder: +F
Search for computers: CTRL+ F
Display Windows Help: +F1
Lock your computer if you are connected to a network domain, or switch users if you are not connected to a network domain: + L
Open the Run dialog box: +R
Open Utility Manager: +U
HELPFUL ACCESSIBILITY KEYBOARD SHORTCUTS:
Switch Filter Keys on and off -Right SHIFT for eight seconds
Switch High Contrast on and off -Left ALT + Left SHIFT + PRINT SCREEN
Switch MouseKeys on and off -Left ALT + Left SHIFT + NUM LOCK
Switch Sticky Keys on and off -SHIFT five times
Switch Toggle Keys on and off -NUM LOCK for five seconds
KEYBOARD SHORTCUTS YOU CAN USE WITH WINDOWS EXPLORER:
Display the bottom of the active window -END
Display the top of the active window -HOME
Display all subfolders under the selected folder -NUM LOCK + ASTERISK on numeric keypad (*)
Display the contents of the selected folder -NUM LOCK + PLUS SIGN on numeric keypad (+)
Collapse the selected folder -NUM LOCK + MINUS SIGN on numeric keypad (-)
Collapse current selection if it’s expanded or select parent folder -LEFT ARROW
Display current selection if it’s collapsed, or select first subfolder -RIGHT ARROW
Windows XP Shortcuts and Tips
Windows XP is an operating system introduced in 2001 by Microsoft. The “XP” in Windows XP stands for “eXPerience”
USE THE MENU KEY TO INSTEAD OF RIGHT CLICKING -Besides the Windows key, most keyboards have a Menu key, which mimics a right-click on your mouse. On most keyboards it is located on the right side of the keyboard between the windows key and the CTRL key.
1. Select My Computer on your desktop.
2. Press the Menu key on your keyboard. You will see a menu pop up, that is the same as if you right-clicked on My Computer.
MAKE FONTS SHARPER USING CLEARTYPE -With Windows XP you can greatly improve their clarity, especially if you are using a LCD monitor. Microsoft’s Clear Type technology smoothes all fonts of all sizes. To enable Clear Type
1. Click Start, choose Control Panel, and then select Appearance and Themes.
2. Double-click the Display icon, then the Appearance tab, and then Effects.
3. Select Clear Type from the list. Click under the Use the following method to smooth edges of screen font’s check box.
4. Click OK, and then click OK again. Your fonts should appear significantly sharper, smoother and clearer.
PLACE YOUR MOST USED PROGRAMS NEAR THE TOP OF THE START MENU -You can place your favorite application that you frequently use at the top of the Start menu for easier access.
1. Right-click the link to your favorite program on the Start Menu and select Pin to Start Menu.
2. The program will be moved permanently to the top part of the list, just below your browser and e-mail programs.
CREATE A SHUTDOWN SHORTCUT -You can create a desktop shortcut to quickly shutdown or restart your PC.
1. Right click an empty area of the desktop or folder where you wish to create the shortcut.
2. Click New then Shortcut.
3. For the location of the shortcut, enter shutdown -s -t 01 for a shutdown command or shutdown -r -t 01 for a restart
4. Click Next to and give your shortcut an appropriate name like Shutdown or Restart
5. Click Finish.
CAPTURE SCREENSHOTS -Windows XP ships with a screen-capture utility that is attached to the PRINT SCREEN key on your keyboard. This is a handy utility if you want to take a picture of all or part of your screen.
Pressing the PRINT SCREEN key will capture the entire desktop to your clipboard, ready to be pasted into an application. Pressing ALT+PRINT SCREEN will grab only the currently active window on the desktop.To use these captured images, you will need to open an image-editing program like Photoshop or MS Paint and paste the image into a new file using CTRL+V.
RENAME A SERIES OF FILES -When you download photos from your digital camera, they often have unrecognizable names. You can rename several similar files at once with the following procedure. This also works for renaming other types of files.
1. Open the My Pictures folder. (Click Start, and then click My Pictures.) Or open another folder containing files that you want to rename.
2. Select the files you want to rename. If the files you want are not adjacent in the file list, press and hold CTRL, and then click each item to select it.
3. On the File menu, click Rename.
4. Type the new name, and then press ENTER. All of the files in the series will be named in sequence using the new name you type. For example, if you type Birthday, the first will be named Birthday and subsequent files in the series will be named Birthday (1), Birthday (2), and so on. To specify the starting number for the series, type the starting number in parentheses after the new file name. The files in the series will be numbered in sequence starting with the number you type. For example, if you type Birthday (10), the other files will be named Birthday (11), Birthday (12), and so on.
ADD AN ITEM TO THE “SEND TO” MENU -When you right-click on an item you will see the Send To menu. This menu allows you to send the item to a program, printer, or even e-mail it. You can create a new shortcut on the Send To menu, for example, one that sends a file to a frequently-used folder. Here’s how:
1. Open My Computer, and double-click the drive where Windows is installed, which is usually drive C.
2. Double-click the Documents and Settings folder, and then double-click the folder for a particular user, in this case it is probably your user name.
3. Double-click the Send To folder. The Send To folder is hidden by default. If it is hidden, click Tools, click Folder Options, and then click Show hidden files and folders.
4. On the File menu, point to New, and then click Shortcut.
5. Follow the instructions to create a shortcut to whatever application or folder you want to send the item to. Now, when you right-click a file, and click Send To, the shortcut to the item you selected will be an option.
LOCK YOUR DESKTOP -Press the Windows Key and the L key (WinKey+L) at the same time to lock the work station immediately. Additionally, you can create a new shortcut with the following command line: rundll32.exe user32.dll. Copy the new shortcut to your Quick Launch bar and you have one click access to locking the desktop.
HOW TO FIND MY IP ADDRESS -Some time you need to know the IP address of your computer. This might happen if you are working with your Internet Service Provider troubleshooting a problem.
1. Click the Start menu and click Run.
2. Type cmd in the box and click OK. Another window appears.
3. Type “ipconfig /all” without the quotes. Your IP address is on the line labeled IP address… in the listing.
4. Press Enter.
POINT EXPLORER TO ANY FOLDER/DRIVE YOU LIKE -Create a shortcut for the Windows Explorer’s properties, change the path and switches in the target: C:\windows\ explorer.exe /n,/e,c:\ to open Explorer in the root of c: drive
C:\windows\explorer .exe /n,/e,d:\ to open in the root of d: drive
C:\windows\explorer .exe /n,/e,c:\My Work\My Test\ to open Explorer in the root of c: drive